Friday 30 October 2015

Workday integration with IDM systems

<<This article has outdated information as some of the IGA vendors like SailPoint and Okta now provide out-of-the-box connector for Workday>>
Identity Management (IDM) systems commonly use an Authoritative or Trusted Source as their source of user information which flows down into the system. In other words, Creation, Modification and Deletion of user Identities are originated in an Authoritative Source. A corporate Directory (LDAP store) is a good example, but in most of the cases, HR management system is used as a Trusted Source of user information. There are many HR management systems today which have been used in organizations to fulfill the need of their HR Processes. Some common examples are Oracle EBS, SAP HCM, Workday, and PeopleSoft.

It wouldn’t be wrong if I call IDM’s integration with Authoritative Source as “Backbone of the IDM implementation”, as the most important information for an IDM system, User Identity, is being reconciled from this source. A well implemented integration with user identities source adds great value and quality throughout the value chain of Identity Management implementation.

Most of the IDM systems today, include a rich set of pre-defined (built in) connectors to integrate with common Directories, Databases, Operating Systems and Enterprise Applications including HR Management Systems. When a predefined connector is available, IDM Systems recommend it as a preferred integration method to connect with target system. It’s due to the fact that predefined connectors are designed specifically for that application, and offer the quickest integration method. These built-in connectors use target system recommended integration technologies and are pre-configured and pre-tested with target system-specific attributes.

Though we can always custom build an IDM integration with Trusted Source by using available integration option which could be a Flat File, a Database staging table, a Direct pull based access to source data (DB, LDAP etc.), an Abstract pull from source data (using API, Web Service etc.) or an Event Driven push from Authoritative source to IDM system. But a pre-built connector should always be prioritized to avoid complexities (trust me there are a lot :) ) of connecting two different technologies especially in case where Trusted source is an HR system.

Almost all famous IDM systems provide a list of pre-defined connectors for known business applications including HR systems (Oracle EBS, PeopleSoft, SAP HR and JD Edward etc.) and technology applications (Microsoft AD, Unix, Databases, RSA ClearTrust etc.). Unfortunately, Workday HRMS is not in the list of pre-defined connectors of any known IDM vendor, which compels IDM experts to implement a custom integration with Workday system whenever required.

Following is a list known of IDM systems that have also been nominated as Leaders in Gartner Magic Quadrant for Identity Governance and Administration 2015.

  •          SailPoint IdentityIQ
  •          RSA Via LifeCycle
  •          Oracle Identity Manager
  •          IBM Security Identity Manager
  •          Courion Identity Manager
  •          NetIQ Identity Manager


All (or at-least most) of the above IDM systems have been providing pre-defined connectors for common authoritative sources i.e.

  •           Oracle E-business suite
  •           Peoplesoft
  •           SAP HR
  •           MS Active Directory
  •           Siebel
  •           Salesforce
  •           Azure Active Directory



Same is true for following other well-known IDM systems, which have also been providing pre-defined connectors for famous HR systems except Workday.
  •          CA Identity Manager
  •          SAP  IDM
  •          NetIQ Identity Manager
  •          Dell One Identity Manager
  •          Hitachi ID Identity Manager
  •          OpenIAM Identity Manager
  •          Microsoft Identity Manager
  •          ForgeRock OpenIDM



As pre-defined connectors of IDM systems are not built without the support of target system and require a handshake between both the parties, I hope Workday will soon be ready to support and provide public documents and external interfaces for such integrations.

142 comments:

  1. Good stuff... interested in the next article!

    ReplyDelete
  2. Good article, but please consider correcting it.

    Microsoft Identity Manager in conjunction with Azure AD provides the integration this article talks about.

    ReplyDelete
  3. Not sure if I understood your comment completely but I am not saying that this integration is not do able. It can be achieved in many ways. I will explain integration methods in my next article but idea here is to highlight the unavailability of Predefined Connector. Predefined connectors provide a very sophisticated way of reconciling directly from connected systems by taking care of each and every transaction in HR systems.

    ReplyDelete
  4. SailPoint actually has had a Workday connector for a while. It was introduced around v6.2 -- can't say exactly. I see it in v6.3 by default. In v6.4 it is hidden but can be enabled through the Connector Registry. It apparently isn't full functioning (which is presumably why it was hidden) but they do have it.

    ReplyDelete
  5. Hi Umer,

    At UNIFY Solutions we have out-of-the-box connectivity available for Workday. Identity Broker for Workday allows identity management platforms to manage Workday as though it were an LDAP server. For more information see https://www.unifysolutions.net/tools-solutions/.

    Thanks,

    Adam van Vliet (UNIFY Solutions Product Group Manager)

    ReplyDelete
  6. From our common experience, the topic is a bit more complicated as a missing connector. Workday give our business what it needd of flexibility, by giving one person record multiple roles and positions in multiple units like country and company. This is what a modern business need: Be present with accesses in more than one location and position. Identity management systems do not support this! How can you expect a pre defined connector to be developed when few systems can handle the input form Workday? When IDM systems are developed to support our multi position business needs all the way to receiving system, of course the connector can be developed.

    ReplyDelete
  7. I would argue against ever needing an out of the box connector for any authoritative feed of data.. OOB connectors while in your opinion are easy to integrate, they create a dependency now on that specific version of the SW application. Flat file, DB, or even web services allow for timely enough feeds of data into the IDM tool while allowing HR to still change vendors and/or upgrade versions and not have to test or impact IDM operations provided the data model doesn't change

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  8. Hitachi ID Systems has an OOTB WorkDay connector as well..

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  9. http://recomendedsoftwares.blogspot.com/2017/06/internet-download-manager-idm-628-free.html

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  10. Hello Mate,

    Awesome article. Thanks for making that available. I've been using your help to build my own POC and will publish the steps in another blog soon.



    I was using sailpoint
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    Below is the error message when I was trying to validate from eclipse as well trying to compile the code using ant

    [xmltask] [Fatal Error] :31:34: Element type "Snippet" must be followed by either attribute specifications, ">" or "/>".
    [xmltask] org.xml.sax.SAXParseException; lineNumber: 31; columnNumber: 34; Element type "Snippet" must be followed by either attribute specifications, ">" or "/>".
    [

    I have checked sailpoint DTD this element does have required attributes like regesPattern and rightRequired

    I am currently using sailpoint 7.2p1 and eclipse Oxygen Release (4.7.0)

    Can anybody shed some lights on this


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  12. Hi There,

    Nice tutorial! Let's keep our fingers crossed that this works. I would like to put this all to rest.

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    Excellent tutorials - very easy to understand with all the details. I hope you will continue to provide more such tutorials.

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  13. Hi There,

    Nice tutorial! Let's keep our fingers crossed that this works. I would like to put this all to rest.
    Thanks for your response Mike. I will look into the ETN. Regarding authentication question, I am not sure if that will be categorized as a product defect or not. Currently, when we enable authentication Sailpoint tutorial question and SSO, IIQ throws a warning pop-up saying authentication questions wont work when SSO is enabled. However, this is a typical forgot password management use case when IdM is protected by SSO. So, I was wondering if someone else has encountered this issue and whether there are any workarounds to get past it.


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  15. Hello Buddy,
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    1.As i can see in the screenshot based on your configurations.. you have given previous value filter as "ANY".. here "ANY" will be treated as a string value.
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  16. Hello There,

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